How to set a user's schedule in absentify

While the company's business hours set the standard, there may be times when you need to customize the schedule for specific users. absentify allows you to tailor individual schedules to accommodate varying work patterns, ensuring accurate leave tracking and management.

Step-by-Step guide to setting a user's schedule

Log In to absentify: Ensure you are logged into your absentify account with admin rights.

Navigate to user settings: Go to Settings > Users.

Edit a user's schedule: Click on the pencil icon (Edit) next to the user whose schedule you wish to modify, then go to Schedule.



Modify or add a new schedule: You can edit the current work schedule or click Add a new schedule if the user has an upcoming change in their schedule.

Set the working hours: Specify the user's working hours and the start date for the new schedule by selecting a date from the dropdown list.



Tip: For users working half days, you can check the boxes for "morning" or "afternoon" shifts accordingly.

Save your changes: Click Save to apply the changes. You will then see the new schedule and its effective date.



Note: A user cannot have two active schedules simultaneously. The old schedule will automatically be marked as Completed once the new one takes effect.

Benefits of custom user schedules

By customizing schedules, you can cater to part-time employees, shift workers, or any specific needs of your team members. This flexibility helps in maintaining accurate leave records and ensures everyone’s working hours are properly managed.

Additionally, the user's schedule will now automatically appear in their calendar. If any time off is requested outside their regular working schedule, it will not be included in the total absence time, making your team's absences easier to track!

Setting up weekly absence notifications

When setting up a user's schedule, it's important to ensure that their weekly absence notifications align with their workweek. If a user has enabled weekly absence summaries, it's best to configure their schedule so that the notifications arrive on the first day of their workweek.

This ensures that managers or approvers start their week fully informed of upcoming team absences. To do this, the user needs to go to My Preferences > Notification Settings and enable Weekly absence summary, then set their schedule accordingly.

Need help?

If you have any questions or if you're eager to explore more ways to enhance your team's absence planning experience, the absentify helpdesk is always here to assist. We're happy to help you get the most our of managing their absences!

Your feedback counts!

We love hearing feedback from our users, so don't hesitate to leave your recommendations on our roadmap. If there's a feature you'd like to see implemented share it with your team to get more upvotes. Happy planning!

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Updated on: 10/11/2024