Add-on: Calendar Sync
The seamless integration between absentify and your Microsoft account offers it's users the great advantage syncing leave with your Outlook calendar!
You won't have to worry about the hassle of tracking your staff's leave in both absentify and your Outlook account because absentify has automated this task for you.
This article will go over everything you need to know about the Calendar Sync Add-on so you can power up your plan.
This feature will sync entire departments leave with your Outlook calendar, but if you're looking to sync your own personal absences with your calendar, we recommend you check out this article on Calendar Synchronization.
Keep reading to learn more about this helpful Add-on!
Benefits
Calendar Sync
Plans that offer this Add-on
By adding this feature, you will not only see your own synchronized absences, but also that of your co-workers.
Automated Tracking: Calendar Sync eliminates the need to manually track leave in both absentify and Outlook. It streamlines the process, saving time and reducing the risk of errors.
Synchronized Team Leave: The feature syncs leave data not only for individuals but also for entire departments. This provides a comprehensive view of team availability, making it easier to schedule meetings and plan work efficiently.
Clear Overview: Users gain a clear overview of all connected calendars, helping them make informed decisions when scheduling internal meetings or events.
Flexible Configuration: absentify's Calendar Sync offers flexibility in configuring the synchronization process. Users can choose between syncing absences directly to Outlook or receiving them as invites via email.
User-Friendly Setup: The setup process is user-friendly and straightforward, with step-by-step instructions provided below.
Plan Compatibility: Calendar Sync is available in the Business and Enterprise plans, providing scalability to meet the needs of different organizations.
Upgrade Options: For users on the Free Plan, upgrading to a paid plan is necessary to access this feature, giving organizations the flexibility to choose a plan that suits their needs.
To start, you'll first need to add another calendar to your Outlook account. If you haven't already done this, learn how by clicking here.
Once you've added another calendar, you can start using absentify's Calendar Sync option.
Start by heading over to Settings > Integrations > Calendar Sync.
Select Configuration followed by Add a new calendar synchronization to start setting up your synced calendar
Decide on what you'd like to name the calendar, add a description and click Next.
From here, you'll have the option to decide on the following:
Outlook Shared Calendar: Selecting this option will automatically sync absences from absentify to Outlook. This is great if you don't want the hassle of having to manually add them via email.
iCal: Selecting this option allows you to proof all absences sent to you via email before deciding if you want to add them to your calendar.
Psst: The details of your synced calendar can always be edited, except for the type of calendar you select. Make sure you've selected the correct one before going forward!
On the following page, you'll be prompted to select which departments' absences you want to appear on your Outlook Calendar.
You can select up to as many departments as you've created in absentify. If you want to delete one, simply click the X next to the department.
After clicking Next, you'll be brought to the last page where you can select exactly which absences you want to appear in your synced calendar. Activating the toggle means the absence will appear in your Outlook calendar, otherwise you will only be able to see that leave type in absentify.
After clicking Save, head over to your Outlook calendar. Now you can see all the absences you've activated from the users in the selected department!
If you've decided to select the "iCal" option, you'll see all the absences from the selected departments as an invite via email before having the option to add them to your synced calendar.
After saving the configurations of you synced calendar, create an absence in absentify.
Please not that iCal synchronization only works with upcoming absences, if an absence if created in the past, you will not receive an invite.
Head over to your inbox. Select the invite and click Yes to add it to your calendar.
You'll now see the added absence appear in your Outlook calendar.
absentify's Calendar Sync feature simplifies leave management and enhances collaboration by providing a unified view of team absences within Outlook, ultimately improving productivity and efficiency in the workplace.
This feature is only available in the enterprise and business plan. If you have signed up for the free plan, you will need to upgrade to one of our other offered plans to access this feature.
In the Business plan this feature is available as an add-on, and depending on how many additional calendars you're interested in, will charge per calendar per month. In the Enterprise plan this feature is included and you can add an unlimited amount of synced calendars.
Free Plan: To access this feature, upgrade to one of our other offered plans
Business Plan: Add-on available for an additional 5,00 € per month, per calendar
Enterprise Plan: Included, with unlimited synchronized calendars
See a breakdown of all our available plans here or reach out to our support team to speak to us about an upgrade!
Add-on: Departments
Add-on: More than one approver
Calendar Synchronization
You won't have to worry about the hassle of tracking your staff's leave in both absentify and your Outlook account because absentify has automated this task for you.
This article will go over everything you need to know about the Calendar Sync Add-on so you can power up your plan.
This feature will sync entire departments leave with your Outlook calendar, but if you're looking to sync your own personal absences with your calendar, we recommend you check out this article on Calendar Synchronization.
Keep reading to learn more about this helpful Add-on!
Covered in this article:
Benefits
Calendar Sync
Plans that offer this Add-on
Benefits
By adding this feature, you will not only see your own synchronized absences, but also that of your co-workers.
Automated Tracking: Calendar Sync eliminates the need to manually track leave in both absentify and Outlook. It streamlines the process, saving time and reducing the risk of errors.
Synchronized Team Leave: The feature syncs leave data not only for individuals but also for entire departments. This provides a comprehensive view of team availability, making it easier to schedule meetings and plan work efficiently.
Clear Overview: Users gain a clear overview of all connected calendars, helping them make informed decisions when scheduling internal meetings or events.
Flexible Configuration: absentify's Calendar Sync offers flexibility in configuring the synchronization process. Users can choose between syncing absences directly to Outlook or receiving them as invites via email.
User-Friendly Setup: The setup process is user-friendly and straightforward, with step-by-step instructions provided below.
Plan Compatibility: Calendar Sync is available in the Business and Enterprise plans, providing scalability to meet the needs of different organizations.
Upgrade Options: For users on the Free Plan, upgrading to a paid plan is necessary to access this feature, giving organizations the flexibility to choose a plan that suits their needs.
Calendar Sync
To start, you'll first need to add another calendar to your Outlook account. If you haven't already done this, learn how by clicking here.
Once you've added another calendar, you can start using absentify's Calendar Sync option.
Start by heading over to Settings > Integrations > Calendar Sync.
Select Configuration followed by Add a new calendar synchronization to start setting up your synced calendar
Decide on what you'd like to name the calendar, add a description and click Next.
From here, you'll have the option to decide on the following:
Outlook Shared Calendar: Selecting this option will automatically sync absences from absentify to Outlook. This is great if you don't want the hassle of having to manually add them via email.
iCal: Selecting this option allows you to proof all absences sent to you via email before deciding if you want to add them to your calendar.
Psst: The details of your synced calendar can always be edited, except for the type of calendar you select. Make sure you've selected the correct one before going forward!
Outlook Shared Calendar:
On the following page, you'll be prompted to select which departments' absences you want to appear on your Outlook Calendar.
You can select up to as many departments as you've created in absentify. If you want to delete one, simply click the X next to the department.
After clicking Next, you'll be brought to the last page where you can select exactly which absences you want to appear in your synced calendar. Activating the toggle means the absence will appear in your Outlook calendar, otherwise you will only be able to see that leave type in absentify.
After clicking Save, head over to your Outlook calendar. Now you can see all the absences you've activated from the users in the selected department!
iCal:
If you've decided to select the "iCal" option, you'll see all the absences from the selected departments as an invite via email before having the option to add them to your synced calendar.
After saving the configurations of you synced calendar, create an absence in absentify.
Please not that iCal synchronization only works with upcoming absences, if an absence if created in the past, you will not receive an invite.
Head over to your inbox. Select the invite and click Yes to add it to your calendar.
You'll now see the added absence appear in your Outlook calendar.
absentify's Calendar Sync feature simplifies leave management and enhances collaboration by providing a unified view of team absences within Outlook, ultimately improving productivity and efficiency in the workplace.
Plans that offer this add-on
This feature is only available in the enterprise and business plan. If you have signed up for the free plan, you will need to upgrade to one of our other offered plans to access this feature.
In the Business plan this feature is available as an add-on, and depending on how many additional calendars you're interested in, will charge per calendar per month. In the Enterprise plan this feature is included and you can add an unlimited amount of synced calendars.
Free Plan: To access this feature, upgrade to one of our other offered plans
Business Plan: Add-on available for an additional 5,00 € per month, per calendar
Enterprise Plan: Included, with unlimited synchronized calendars
See a breakdown of all our available plans here or reach out to our support team to speak to us about an upgrade!
Related
Add-on: Departments
Add-on: More than one approver
Calendar Synchronization
Updated on: 22/09/2023
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