Creating different absence types
In absentify, you can set different types of absences for your employees. There are 5 pre-installed absence reasons: vacation, paternity, maternity, sick leave, and unpaid leave. However, you can also add or delete absence types as you see fit.
To add an Absence Type, go to "Settings" > "Leave Types" > "Add a new leave type".
This will open up a form where you can fill in the details of the new absence type.
When adding a new leave type, you will have to specify the following:
Name of the leave type: This is the name that will be displayed in the calendar
Minimum daily absence unit: You can choose between a half day or a whole day
Outlook Calendar entry show as: You can specify how the absence will be shown in the Outlook Calendar (e.g. free, busy, out of office, tentative, working elsewhere). This option will only be visible if Microsoft Calendar Sync is active.
Deduct from allowance: If enabled, the days taken will be deducted from the employee's allowance
Requires approval: If enabled, the absence request will have to be approved by an approver. Otherwise, the absence request will be approved directly.
Include in maximum absent: In the departments, you can maintain the maximum number of persons who may be absent at the same time. If it is enabled, it means that this absence ensures that no more people are absent than is configured in the department.
Privacy: If you enable the privacy setting, only the approver and administrator will be able to see the name of the leave type. For example, others will not be able to see that someone is absent due to illness, but they will be able to see if the user is working from home.
After you have specified all the options, click on "Save" to add the new leave type.
To edit an absence type, go to "Settings" > "Leave types" and click on the pencil icon next to the leave type that you want to edit.
This will bring up the same form as when adding a new leave type. You can change any of the options that you specify when adding a new leave type.
To change the color of an absence type, click on the color picker next to the leave type that you want to change.
This will bring up different colors. Select the color that you would like to use for the leave type.
To change the icon, click on the icon next to the leave type that you want to change. This will bring up a menu of icons. Select the icon that you wish to use for the leave type.
To delete an absence type, go to "Settings" > "Leave Types" and click on the trash can icon next to the leave type that you want to delete.
This will delete the leave type. Please note that this will not affect old absence requests. New absence requests can no longer be created with this leave type.
You can now create any type of absence in absentify needed by your company!
Adding an Absence Type
To add an Absence Type, go to "Settings" > "Leave Types" > "Add a new leave type".
This will open up a form where you can fill in the details of the new absence type.
When adding a new leave type, you will have to specify the following:
Name of the leave type: This is the name that will be displayed in the calendar
Minimum daily absence unit: You can choose between a half day or a whole day
Outlook Calendar entry show as: You can specify how the absence will be shown in the Outlook Calendar (e.g. free, busy, out of office, tentative, working elsewhere). This option will only be visible if Microsoft Calendar Sync is active.
Deduct from allowance: If enabled, the days taken will be deducted from the employee's allowance
Requires approval: If enabled, the absence request will have to be approved by an approver. Otherwise, the absence request will be approved directly.
Include in maximum absent: In the departments, you can maintain the maximum number of persons who may be absent at the same time. If it is enabled, it means that this absence ensures that no more people are absent than is configured in the department.
Privacy: If you enable the privacy setting, only the approver and administrator will be able to see the name of the leave type. For example, others will not be able to see that someone is absent due to illness, but they will be able to see if the user is working from home.
After you have specified all the options, click on "Save" to add the new leave type.
Editing an Absence Type
To edit an absence type, go to "Settings" > "Leave types" and click on the pencil icon next to the leave type that you want to edit.
This will bring up the same form as when adding a new leave type. You can change any of the options that you specify when adding a new leave type.
Changing Color and Icon
To change the color of an absence type, click on the color picker next to the leave type that you want to change.
This will bring up different colors. Select the color that you would like to use for the leave type.
To change the icon, click on the icon next to the leave type that you want to change. This will bring up a menu of icons. Select the icon that you wish to use for the leave type.
Deleting Absence Type
To delete an absence type, go to "Settings" > "Leave Types" and click on the trash can icon next to the leave type that you want to delete.
This will delete the leave type. Please note that this will not affect old absence requests. New absence requests can no longer be created with this leave type.
You can now create any type of absence in absentify needed by your company!
Updated on: 14/03/2023
Thank you!