Question 1

Quickstart guide for employees

Accepted Answer

Welcome to absentify, the leave management system designed to make tracking employee time off easy and efficient!

This quick start guide for employees will walk you through the initial setup process so you can get started. By the end of this guide, you'll have a good understanding of how absentify works and how to use it to track your time off.

There are two possible ways to sign in to absentify, and whether it be on the web or on the Microsoft Teams app, we make it easy for you to get started!

On the web:

If you want to access absentify from your search engine, you can do so from our homepage at https://absentify.com/de by clicking "Sign in".

Homepage

On the Teams app:

if you want to access absentify on the Microsoft Teams app, you can do so by installing the absentify app in your Microsoft Teams account. Simply go to "Microsoft Teams" > "Apps" > search for "absentify" > click on "Add". It will automatically be installed so you can easily access absentify from Microsoft Teams.

You will need to be invited by your company's administrator before you can join.

Once you have been invited, you can join your company's absentify by clicking on "Join an existing company".

![](https://storage.crisp.chat/us

Question 2

Startup guide

Accepted Answer

Welcome to absentify, your smart vacation planner!

This startup guide will help you successfully complete the initial setup. By the end, you'll have a good understanding of the basics and be ready to start tracking your team's absences.

Register your company

We're happy you've decided to use absentify for managing your company's leave! To start you'll need to register your company from our website by clicking "Sign up".

Hint:

Since absentify is integrated with Microsoft, you'll need a Microsoft e-mail address before moving forward.

Click on "Continue with Microsoft".

You'll then be prompted to log in to your microsoft account.

Once you've logged in, you'll be given the option to either register a company or join a company.

Click on "Register a new company".

Input your company's details

Start by adding your company details to fill out your profile.

Click on "Settings" > "General".

From this page your can edit the following:

Company name
**Default

Question 3

Privacy policy

Accepted Answer

1. data protection at a glance

General notes

The following notices provide a simple overview of what happens to your personal data when you visit this website or use our services. Personal data is any data by which you can be personally identified. For detailed information on the subject of data protection, please refer to our privacy policy listed below this text.

Data collection on this website and through our services

Who is responsible for the data collection on this website?

Data processing on this website and the services offered is carried out by the website operator. You can find the contact details of the website operator in the section "Information on the responsible body" in this data protection declaration.

How do we collect your data?

On the one hand, your data is collected when you provide it to us. This can be, for example, data that you enter in a contact form or you write us an e-mail.

Other data is collected automatically or with your consent by our IT systems when you visit the website. This is mainly technical data (e.g. internet browser, operating system or time of page view). This data is collected automatically as soon as you enter this website. Other data is collected automatically when you register for our services via your Microsoft account.

What do we use your data for?

Part of the data is collected to ensure error-free provision of the website and our services. Other data may be used to analyse your user be

Question 4

Selecting a user's approver

Accepted Answer

In absentify, all leave requests must be approved by a designated approver. A user's leave requests are approved by their department head by default, however, this can be overridden for each individual employee. Keep reading to learn how to use both the default and customize option to set the approver.

Using the default option

The default approver for each user will be their department manager. To learn how to change department managers visit our support guide on managing departments here.

To view a user's default approver, go to Settings > User, select a user and access their profile by clicking the pencil icon for Edit.

In the pop-up window, select Approver from the side rail. Here, you can select the department manager for that user by selecting the corresponding department.

In the example below, Miriam is the designated approver since she's the head of the marketing department. Only the assigned approver will receive a notification of the leave request, which they can then approve or deny.

Don't forget to click Save to save your changes!

Using the custom option

This function is designed for users who have the right to approve leave requests, but

Question 5

Add users

Accepted Answer

Once you've setup your company in absentify, it's time to add your staff as users to start tracking their time off!

Things to know before you begin:

Only admins have the option to add users.
When adding new user, you'll be prompted to enter the user's department(s) and public holiday(s). To fill out this portion, you'll first need to supplement these for your company. Visit our quickstart guide for adminstrators to get started.
absentify is developed for Microsoft 365 which means that all users you invite need to have an email address which corresponds to a Microsoft account.

To start adding your employees, go to "Settings" > "Users"

You'll be given two options on how you'd like to add your users whether it be one at a time or a bulk import by importing the data from a list of users. Keep reading to learn more about these two options.

Individually

Click on " Invite a new user".

The "Invite a new user" form will be displayed automatically where you'll be prompted to add the details of the employee. These include:

Name
E-mail: this will need to be a microsoft email address
Departments(s): select one or more department that they are a member of
Public holidays: select one or more public holidays that

Question 6

Webhook Integration

Accepted Answer

Enabling the Webhook Integration allows absentify to call a script on your server when one or more events happen in the absentify system. Webhooks can be thought of as event listeners or push notifications. They allow you to build or set up integrations, which subscribe to certain events on absentify. When one of those events is triggered, we'll send an HTTP POST payload to the webhook's configured URL. Webhooks can be used to update an external system or even send alerts to your email address.

Configuring webhooks can be done through the absentify Settings page. Simply log in as an admin, click on "Settings" in the top header bar, then click on "Integrations".

Webhook Response

When absentify triggers a webhook URL on your site, it will send data in the following format:

```json { "body":{ "id":"a2032774-7d41-4820-8858-0e0ec37e64d3", "requestcreatormember":{ "email":"sample@user.com", "name":"Sample User", "id":"c67c0681-db0b-4bc5-8759-020643f618b0", "customid":"" }, "createdAt":"2023-02-10T21:29:32.774Z", "updatedAt":"2023-02-10T21:29:32.772Z", "start":"2023-02-13T00:00:00.000Z", "startat":"afternoon", "end":"2023-02-13T00:00:00.000Z", "endat":"endofday", "duration":0.5, "year":2023, "details":{ "status":"APPROVED", "deducted":0.5, "reason":"", "approvalprocess":"Linearallhavetoagree",

Featured & Frequently Read Articles

Browse All Categories