Maximum absentees
If your department has to keep a minimum staffing, then you can use the Maximum absent function. With it you can determine the maximum number of users absent at the same time in a certain department.
You can quickly find this function under the department settings.
Go to Settings > Departments > click the pencil icon for Edit
Click on Maximum absent and from the drop-down list, select the limit for how many users from the department can simultaneously take leave at the same time.
You can approve up to 9 simultaneously absent users per department.
By defining a maximum absentee limit, the number of users within one department that request an absence during the same time period is restricted.
If the limit is reached, then any subsequent users won't be allowed to request leave during the same time period as their colleagues. They'll receive a message explaining that the absence request cannot be made.
You can remove the limit for certain absence types by going to Settings > Leave types > click the pencil icon for Edit.
From the pop-up window, scroll down to "Include in maximum absent" and flip the toggle "Off" to deactivate this setting.
Activated: With this feature activated, the maximum absent limit of the department is considered
Deactivated: With this feature deactivated, the maximum absent limit of the department will be disregarded
For example, we'd recommend keeping the toggle deactivated for Sick time, but activated for Vacation.
The maximum absentee feature limits how many users can be on leave simultaneously within a department. If the set limit is reached, additional leave requests for the same period will be blocked. For group requests, this means that if the limit is exceeded, some users in the group will be unable to take leave at the same time.
To manage this, you may need to adjust the absentee limit or remove certain users from the group request. You can also exclude specific leave types from this limit in the settings.
For more details, read our support article on Group requests.
If you have any questions, don't hesitate to reach out to our support team or give us feedback on our roadmap. We're always happy to hear back from our users!
Creating and editing absence types
Compensatory time off
Managing departments
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You can quickly find this function under the department settings.
Go to Settings > Departments > click the pencil icon for Edit
Click on Maximum absent and from the drop-down list, select the limit for how many users from the department can simultaneously take leave at the same time.
You can approve up to 9 simultaneously absent users per department.
How it works
By defining a maximum absentee limit, the number of users within one department that request an absence during the same time period is restricted.
If the limit is reached, then any subsequent users won't be allowed to request leave during the same time period as their colleagues. They'll receive a message explaining that the absence request cannot be made.
You can remove the limit for certain absence types by going to Settings > Leave types > click the pencil icon for Edit.
From the pop-up window, scroll down to "Include in maximum absent" and flip the toggle "Off" to deactivate this setting.
Activated: With this feature activated, the maximum absent limit of the department is considered
Deactivated: With this feature deactivated, the maximum absent limit of the department will be disregarded
For example, we'd recommend keeping the toggle deactivated for Sick time, but activated for Vacation.
Effect on group requests
The maximum absentee feature limits how many users can be on leave simultaneously within a department. If the set limit is reached, additional leave requests for the same period will be blocked. For group requests, this means that if the limit is exceeded, some users in the group will be unable to take leave at the same time.
To manage this, you may need to adjust the absentee limit or remove certain users from the group request. You can also exclude specific leave types from this limit in the settings.
For more details, read our support article on Group requests.
If you have any questions, don't hesitate to reach out to our support team or give us feedback on our roadmap. We're always happy to hear back from our users!
Related:
Creating and editing absence types
Compensatory time off
Managing departments
Updated on: 11/11/2024
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