Upgrade: Shared calendar sync
The seamless integration between absentify and your Microsoft account syncs leave with your Outlook group calendars, eliminating the need to track leave separately. This automated feature is available in the Mini, Essentials and Plus Plans. Interested? Check our Plans and pricing to upgrade and maximize absentify's benefits!
If you need to sync personal absences, see this article on Calendar Synchronization. This guide covers everything about group Outlook calendar sync, not individual Outlook calendar sync.
Keep reading to learn how to enhance your plan!
Benefits
Calendar Sync
Available upgrades
By upgrading your plan, you will not only see your own synchronized absences, but also that of your co-workers.
Automated tracking: group calendar Sync eliminates the need to manually track leave in both absentify and Outlook. It streamlines the process, saving time and reducing the risk of errors.
Synchronized team leave: The feature syncs leave data for entire departments. This provides a comprehensive view of team availability, making it easier to schedule meetings and plan work efficiently.
Clear Overview: Users gain a clear overview of all connected calendars, helping them make informed decisions when scheduling internal meetings or events.
Flexible Configuration: absentify's group calendar Sync feature offers flexibility in configuring the synchronization process. Users can choose between syncing absences directly to Outlook or receiving them as invites via email.
Start by heading over to Settings > Microsoft and activate the toggle for Outlook calendar synchronization.
Once this is complete, go to Settings > Integrations > Calendar Sync.
Select Configuration followed by Add a new calendar synchronization to start setting up your synced calendar
Decide on what you'd like to name the calendar, add a description and click Next.
From here, you'll have the option to decide on the following:
Outlook Shared Calendar: Selecting this option will automatically sync absences from absentify to Outlook. This is great if you don't want the hassle of having to manually add them via email.
iCal: Selecting this option allows you to proof all absences sent to you via email before deciding if you want to add them to your calendar.
Psst: The details of your synced calendar can always be edited, except for the type of calendar you select. Make sure you've selected the correct one before going forward!
On the following page, you'll be prompted to select which departments' absences you want to appear on your Outlook Calendar.
You can select up to as many departments as you've created in absentify. If you want to delete one, simply click the X next to the department.
After clicking Next, you'll be brought to the last page where you can select exactly which absences you want to appear in your synced calendar. Activating the toggle means the absence will appear in your Outlook calendar, otherwise you will only be able to see that leave type in absentify.
Here you'll also have the option to select Approved Only if you only want leave that's already been approved to show up in the shared calendar.
After clicking Save, head over to your Outlook calendar. Now you can see all the absences you've activated from the users in the selected department!
If you've decided to select the "iCal" option, you'll see all the absences from the selected departments as an invite via email before having the option to add them to your synced calendar.
After saving the configurations of you synced calendar, create an absence in absentify.
Please not that iCal synchronization only works with upcoming absences, if an absence if created in the past, you will not receive an invite.
Head over to your inbox. Select the invite and click Yes to add it to your calendar.
You'll now see the added absence appear in your Outlook calendar.
absentify's Calendar Sync feature simplifies leave management and enhances collaboration by providing a unified view of team absences within Outlook, ultimately improving productivity and efficiency in the workplace.
This feature is only available with a power up. If you have signed up for the free plan, you will need to upgrade to one of our other offered plans to access this feature.
Free Plan: To access this feature, upgrade to one of our other offered plans
Mini Plan: Access to 1 synced group calendar
Essentials Plan: Access to 5 synced group calendars
Plus Plan: Included, with unlimited synced group calendars
See a breakdown of all our available plans here or reach out to our support team to speak to us about an upgrade!
Tracking WFH days
Calendar Synchronization
Create and share Outlook calendars
If you need to sync personal absences, see this article on Calendar Synchronization. This guide covers everything about group Outlook calendar sync, not individual Outlook calendar sync.
Keep reading to learn how to enhance your plan!
Jump to:
Benefits
Calendar Sync
Available upgrades
Benefits
By upgrading your plan, you will not only see your own synchronized absences, but also that of your co-workers.
Automated tracking: group calendar Sync eliminates the need to manually track leave in both absentify and Outlook. It streamlines the process, saving time and reducing the risk of errors.
Synchronized team leave: The feature syncs leave data for entire departments. This provides a comprehensive view of team availability, making it easier to schedule meetings and plan work efficiently.
Clear Overview: Users gain a clear overview of all connected calendars, helping them make informed decisions when scheduling internal meetings or events.
Flexible Configuration: absentify's group calendar Sync feature offers flexibility in configuring the synchronization process. Users can choose between syncing absences directly to Outlook or receiving them as invites via email.
Group calendar Sync
Start by heading over to Settings > Microsoft and activate the toggle for Outlook calendar synchronization.
Once this is complete, go to Settings > Integrations > Calendar Sync.
Select Configuration followed by Add a new calendar synchronization to start setting up your synced calendar
Decide on what you'd like to name the calendar, add a description and click Next.
From here, you'll have the option to decide on the following:
Outlook Shared Calendar: Selecting this option will automatically sync absences from absentify to Outlook. This is great if you don't want the hassle of having to manually add them via email.
iCal: Selecting this option allows you to proof all absences sent to you via email before deciding if you want to add them to your calendar.
Psst: The details of your synced calendar can always be edited, except for the type of calendar you select. Make sure you've selected the correct one before going forward!
Outlook Shared Calendar:
On the following page, you'll be prompted to select which departments' absences you want to appear on your Outlook Calendar.
You can select up to as many departments as you've created in absentify. If you want to delete one, simply click the X next to the department.
After clicking Next, you'll be brought to the last page where you can select exactly which absences you want to appear in your synced calendar. Activating the toggle means the absence will appear in your Outlook calendar, otherwise you will only be able to see that leave type in absentify.
Here you'll also have the option to select Approved Only if you only want leave that's already been approved to show up in the shared calendar.
After clicking Save, head over to your Outlook calendar. Now you can see all the absences you've activated from the users in the selected department!
iCal:
If you've decided to select the "iCal" option, you'll see all the absences from the selected departments as an invite via email before having the option to add them to your synced calendar.
After saving the configurations of you synced calendar, create an absence in absentify.
Please not that iCal synchronization only works with upcoming absences, if an absence if created in the past, you will not receive an invite.
Head over to your inbox. Select the invite and click Yes to add it to your calendar.
You'll now see the added absence appear in your Outlook calendar.
absentify's Calendar Sync feature simplifies leave management and enhances collaboration by providing a unified view of team absences within Outlook, ultimately improving productivity and efficiency in the workplace.
Available upgrades
This feature is only available with a power up. If you have signed up for the free plan, you will need to upgrade to one of our other offered plans to access this feature.
Free Plan: To access this feature, upgrade to one of our other offered plans
Mini Plan: Access to 1 synced group calendar
Essentials Plan: Access to 5 synced group calendars
Plus Plan: Included, with unlimited synced group calendars
See a breakdown of all our available plans here or reach out to our support team to speak to us about an upgrade!
Related
Tracking WFH days
Calendar Synchronization
Create and share Outlook calendars
Updated on: 11/11/2024
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