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Creating and editing public holidays

absentify is a powerful tool that can help you manage public holidays for your team, even if some members of your team work in different regions!

With absentify, you can set up public holidays in advance, and assign them to specific users. This allows you to make sure that everyone gets the time off they need, and that your team is always up-to-date on the latest holiday schedule.

Covered in this article:


Add a public holiday
Edit a public holiday
Delete a public holidays
Assigning holidays to users
Creating a group holiday

Add a public holiday



Navigate to Public holidays

Start by going to Settings > Public holidays > Add public holiday.



Select the country

Name the holiday and choose your desired country from the dropdown menu.

Select the region of said country

After choosing the country, you'll be prompted to select the region.



Save your changes

Your new public holiday will now appear in the main holiday list.

Edit a public holiday



If you need to make any changes to a certain holiday, you can do so by navigating to the Settings > Public Holidays page. Click on the pencil icon for Edit next to the public holiday that you'd like to update.



From the pop-up window, you can add the next year to the public holiday if need be before the end of the year. However, you don't have to do this at the end of the year for the new year as absentify will update this for you automatically.



You can also delete any of the holidays by clicking the trash can icon next to the date, or you can add new ones by scrolling to the bottom and clicking Add date.



You'll need to fill out both the name of the holiday and on which date it is to take place.

Click Save to add the new holiday.

For companies with users that have varying language settings, the public holidays will be automatically updated to correspond to the user's customised language!

Please note that this does not apply to the language in which the public holiday calendar was named or any added dates, since these setting can only be created/updated by an admin.



Delete a public holiday



If you need to delete a public holiday, you can do so by navigating to the Settings > Public Holidays page and clicking on the trash can icon next to the holiday you wish to delete.



Keep in mind that public holidays that are already added to a user's calendar will first need to be removed from their info before it can be deleted.

To do this, simply go to Settings > Users > click the pencil icon for Edit and then select a new holiday for their calendar from the dropdown menu.



If absences were already taken in this period, and they were calculated with the holiday, they will not be recalculated retroactively. Also, if new absences are added, they will not be calculated with the deleted holiday.

Assigning holidays to users



Once you've set up your public holidays, you can assign them to specific users by going to Settings > Users.

From there, select a user from the list and click on the holidays you would like to assign to them from the Public holidays drop-down list.



Once you've saved your changes, the selected user will now be able to see the assigned holidays in their absentify calendar.



Creating a group holiday



Does your organization offer company-wide time off during a specific period such as winter holidays?
As an admin or department manager, you can easily create group requests without needing to set up a separate leave type or public holiday. Here's how:

Navigate to the Overview Page: Click the arrow next to Create a request. From the dropdown, choose Create group request.



Select the Department: Pick the department for which you want to create the request. Then, fill in the required details like the start and end dates and the type of leave.

Note: Managers can only select the department they manage, not the entire company.



Review the Overview: You'll see a list of users included in the group request. If any users have conflicting requests or not enough allowance remaining, this will show up here.



Viewing the Group Request: Users can view the group request by filtering based on the selected group.



Need help?



If you have any questions or if you're eager to explore more ways to enhance your team's absence planning experience, the absentify helpdesk is always here to assist. We're happy to help you get the most our of managing their absences!

Your feedback counts!

We love hearing feedback from our users, so don't hesitate to leave your recommendations on our roadmap. If there's a feature you'd like to see implemented share it with your team to get more upvotes. Happy planning!

Related:



Vacation allowance and carry-over
Creating and editing absence types
Selecting a user's approver

Updated on: 13/11/2024

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