Simplify approval management with multiple approvers
absentify offers a multiple approver feature if your company requires its employees' leave requests to be processed by more than one superior.
Keep reading to learn more about the functionality of this add-on to see if it fits your needs!
Please note that this feature is only available in the Essentials and Plus Plan. Interested? See our Plans and pricing to power up your plan and get the most out of what absentify has to offer!
Select a user's approver
Approval permissions per user
Select more than one approver
Request processing for superiors
Approval notifications
Without this add-on, you may only choose the department manager to be the user's approver, or use the custom option to select a different user as their approver.
If you're not sure how to select a user's approver, we recommend that you first check out this article, Selecting a user's approver which will walk you through the set-up process.
If you already have this add-on, keep reading!
To first get a good understanding of the rights each user has when it comes to approving time off, check out the individual approval permissions below.
Admin
Can configure the approval settings for every employee within the company.
Can act as an approver for every employee.
Manager
Can create requests for employees in their department.
Can approve/deny leave requests for employees within their department.
Approver
Receives approval notifications from their requesters to either approve/deny leave requests
Can have multiple approvers who act according to the set approval rules (linear or parallel, all must agree or one must agree).
An employee can be assigned to themselves as an approver.
Requestor (regular user)
Has at least one approver.
The person making the request. This can be the employee themselves, an admin, or a manager.
Can be listed as an approver in the approval chain.
Now that you know how to change a user's approver, with the add-on you can select more than one approver by clicking Add Approver under the custom option.
First, select the other approver(s) from the drop down menu.
From here, you can also specify by how many members of management the request needs to be approved by and in what order they will receive the request.
Once you've selected two or more approvers for the user, you can then determine in which order the request should be sent to the appointed approvers by clicking the arrow for the drop-down menu under Approval process.
You'll be able to choose from the following four options:
Approval process: Approvers are sent the request consecutively.
Action required: Each individual approver must agree in the determined order for the request to be approved.
If rejected: If an approver rejects, the request is immediately declined and the request will not be sent to the next approver in the sequence. All approvers who had previously approved the request, as well as the requestor, and the creator (if different than the requestor) will receive a notification about the rejection including the reason given.
If approved: Only when all approvers have consented, will it be approved. All approvers, the requestor, and the creator (if different than the requestor) will receive a notification.
Approval process: Approvers are contacted consecutively.
Action required: At least one approver must agree in order for the request to be approved.
If rejected: If each of the approvers reject, the request is declined. After all approvers have made their decision, the requestor, and the creator (if different than the requestor) will be notified that the request was rejected.
If approved: The request is immediately marked as approved as soon as at least one approver agrees. All approvers, the requestor, and the creator (if different than the requestor) are notified of the approval.
Approval Process: All approvers are contacted at the same time.
Action required: Each individual approver must agree in order for the request to be approved.
If rejected: If at least one approver denies the request, the request is immediately marked as declined. All approvers, the requestor, and the creator (if different than the requestor) will receive a notification, informing them of the rejection.
If approved: The request is approved only after all approvers have agreed. All approvers, the requestor, and the creator (if different than the requestor) are notified of the approval.
Approvers are sent the request at the same time. One must agree in order for the request to be approved.
Approval Process: All approvers are contacted at the same time.
Action required: As soon as one approver agrees, the request is approved.
If rejected: If all approvers reject the request, it will be declined. Once determined that all approvers have declined the request, the requestor, and the creator (if different than the requestor) will be notified.
If approved The approval process is concluded as soon as as least one approver agrees. All approvers, the requestor, and the creator (if different than the requestor) are informed.
Select the one that fits your needs and click Save to save your changes.
Please note that all appointed approvers can see the comments or reasons for declining a request from the other approver(s), including the date and time when the other approver(s) responded.
And that's it! Now your employees' leave requests will be reviewed by more than one superior.
Admins and managers have the ability to approve or deny leave requests even if they are not the designated approver. Admins can do this for any user within their company, while managers have the right to process requests for users within their department.
If an admin or manager acts on behalf of an actual approver, the actual approver receives a notification that the approval or rejection was made by that person.
A general notification will be sent to the requestor at every status change of a requested leave type.
This means that the requestor will be notified of every approver's decision unless the decision results in an immediate overall status change of the request (i.e.: approval or rejection). In which case, the corresponding notification for the leave request will be sent to the user.
Worried that managers or approvers might forget about upcoming team absences? You can easily ensure they stay informed by enabling the weekly absence summary feature in absentify. This report helps maintain visibility on upcoming leave for all team members.
To activate this, your teams needs only to go to My Preferences > Notification Settings and toggle on Weekly absence summary.
This feature ensures that both admins and managers receive regular updates, helping them stay on top of their teams' absences and avoid oversight.
If you think this feature is right for you and your organization's leave approval process, see a breakdown of all our available plans here or get in touch with our support team to speak to us about an upgrade!
Selecting a user's approver
Upgrade: Shared calendar sync
Activate users
Keep reading to learn more about the functionality of this add-on to see if it fits your needs!
Please note that this feature is only available in the Essentials and Plus Plan. Interested? See our Plans and pricing to power up your plan and get the most out of what absentify has to offer!
Jump to:
Select a user's approver
Approval permissions per user
Select more than one approver
Request processing for superiors
Approval notifications
Select a user's approver
Without this add-on, you may only choose the department manager to be the user's approver, or use the custom option to select a different user as their approver.
If you're not sure how to select a user's approver, we recommend that you first check out this article, Selecting a user's approver which will walk you through the set-up process.
If you already have this add-on, keep reading!
Approval permissions per user
To first get a good understanding of the rights each user has when it comes to approving time off, check out the individual approval permissions below.
Admin
Can configure the approval settings for every employee within the company.
Can act as an approver for every employee.
Manager
Can create requests for employees in their department.
Can approve/deny leave requests for employees within their department.
Approver
Receives approval notifications from their requesters to either approve/deny leave requests
Can have multiple approvers who act according to the set approval rules (linear or parallel, all must agree or one must agree).
An employee can be assigned to themselves as an approver.
Requestor (regular user)
Has at least one approver.
The person making the request. This can be the employee themselves, an admin, or a manager.
Can be listed as an approver in the approval chain.
Let's get started
Select more than one approver
Now that you know how to change a user's approver, with the add-on you can select more than one approver by clicking Add Approver under the custom option.
First, select the other approver(s) from the drop down menu.
From here, you can also specify by how many members of management the request needs to be approved by and in what order they will receive the request.
Once you've selected two or more approvers for the user, you can then determine in which order the request should be sent to the appointed approvers by clicking the arrow for the drop-down menu under Approval process.
You'll be able to choose from the following four options:
1. Linear - All must agree
Approval process: Approvers are sent the request consecutively.
Action required: Each individual approver must agree in the determined order for the request to be approved.
If rejected: If an approver rejects, the request is immediately declined and the request will not be sent to the next approver in the sequence. All approvers who had previously approved the request, as well as the requestor, and the creator (if different than the requestor) will receive a notification about the rejection including the reason given.
If approved: Only when all approvers have consented, will it be approved. All approvers, the requestor, and the creator (if different than the requestor) will receive a notification.
2. Linear - One must agree
Approval process: Approvers are contacted consecutively.
Action required: At least one approver must agree in order for the request to be approved.
If rejected: If each of the approvers reject, the request is declined. After all approvers have made their decision, the requestor, and the creator (if different than the requestor) will be notified that the request was rejected.
If approved: The request is immediately marked as approved as soon as at least one approver agrees. All approvers, the requestor, and the creator (if different than the requestor) are notified of the approval.
3. Parallel - All must agree
Approval Process: All approvers are contacted at the same time.
Action required: Each individual approver must agree in order for the request to be approved.
If rejected: If at least one approver denies the request, the request is immediately marked as declined. All approvers, the requestor, and the creator (if different than the requestor) will receive a notification, informing them of the rejection.
If approved: The request is approved only after all approvers have agreed. All approvers, the requestor, and the creator (if different than the requestor) are notified of the approval.
4. Parallel - One must agree
Approvers are sent the request at the same time. One must agree in order for the request to be approved.
Approval Process: All approvers are contacted at the same time.
Action required: As soon as one approver agrees, the request is approved.
If rejected: If all approvers reject the request, it will be declined. Once determined that all approvers have declined the request, the requestor, and the creator (if different than the requestor) will be notified.
If approved The approval process is concluded as soon as as least one approver agrees. All approvers, the requestor, and the creator (if different than the requestor) are informed.
Select the one that fits your needs and click Save to save your changes.
Please note that all appointed approvers can see the comments or reasons for declining a request from the other approver(s), including the date and time when the other approver(s) responded.
And that's it! Now your employees' leave requests will be reviewed by more than one superior.
Approvals
Request processing for superiors
Admins and managers have the ability to approve or deny leave requests even if they are not the designated approver. Admins can do this for any user within their company, while managers have the right to process requests for users within their department.
If an admin or manager acts on behalf of an actual approver, the actual approver receives a notification that the approval or rejection was made by that person.
Approval notifications
A general notification will be sent to the requestor at every status change of a requested leave type.
This means that the requestor will be notified of every approver's decision unless the decision results in an immediate overall status change of the request (i.e.: approval or rejection). In which case, the corresponding notification for the leave request will be sent to the user.
Activating weekly absence reporting
Worried that managers or approvers might forget about upcoming team absences? You can easily ensure they stay informed by enabling the weekly absence summary feature in absentify. This report helps maintain visibility on upcoming leave for all team members.
To activate this, your teams needs only to go to My Preferences > Notification Settings and toggle on Weekly absence summary.
This feature ensures that both admins and managers receive regular updates, helping them stay on top of their teams' absences and avoid oversight.
If you think this feature is right for you and your organization's leave approval process, see a breakdown of all our available plans here or get in touch with our support team to speak to us about an upgrade!
Related:
Selecting a user's approver
Upgrade: Shared calendar sync
Activate users
Updated on: 11/11/2024
Thank you!